In Basecone there are two locations where you can approve invoices on the web application. This depends on the workflow authorisation process.
It can happen that the location where you normally approve invoice is changed due to a change in the authorisation process from before to after booking or vice versa. Depending on the company's authorisation workflow, you can find the documents using one of the below mentioned locations:
- Home-screen (authorisation before booking - no booking details)
- Authorisation screen (authorisation after booking - booking details)
An alternative solution is to use the Workload matrix. This page will give you an overview of all the documents assigned to you for authorisation. When you can click on the number below one of the below columns, it will redirect you to the documents that are pending for approval by you:
- To be authorised before booking
- To be authorised after booking
If the number is 0, this means there are no invoice to be authorised right now. It can also mean that you are not turn to authorise the invoice. When the invoice is approved by an authoriser, it is then send to the next authoriser.
If the authorisation workflow settings is set up before and after booking, it can happen that you may see this invoice two times. Discuss this with your accountant to control the company's authorisation workflow settings.
Workload matrix as your preferred login page
If you prefer the Workload matrix as the main login page, you can change this at Settings - User - Action (edit) - Tab Settings.
Basecone Flux (mobile app)
If you are not able to login to the web application because you are on the road, you can use our mobile application: Flux app to authorise your invoices on-the-go. This is free to download and use for users with the role "authoriser".