Methods to deliver documents to Basecone

Deliver by email, drag & drop and Basecone app

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Written by Team Basecone
Updated over a week ago

You can deliver documents to Basecone in three different ways. This can be sent by E-mail, the Drag & Drop function and the mobile Basecone app. More explanation of each will be shown below.

Supported files by Basecone

The below mentioned file formats can be processed and/or saved in Basecone:

Recognition and book .pdf, .jpg, .jpeg, .gif, .bmp, .png, .tif, .tiff, .xml
Save only .xls, .xlsx, .docx, .txt, .csv, .swi, .mt940, .940, .sta
Compressed files .zip (each file in the zip is treated separately)

1. Basecone's unique email address

Each company in Basecone has a unique e-mail address. You will find this unique e-mail address on the left-hand side of the home-screen underneath the company name. You can use this email to sent your documents directly to Basecone.

An even more efficient method is to have the suppliers email the invoice to your standard email address or to a specific email address such as invoices@[yourcompanyname].nl (if you want to separate invoices from other correspondence). Forward the e-mail received from your supplier to the correct folder in Basecone. You do this by “forwarding” the invoice to <office code>.<company code> You add the label [PNV] to the subject and the invoice will automatically end up in your purchase order.

We advice to send one or a couple of documents per time via e-mail. There is a limit to the number of MBs that Basecone can process by e-mail and we advise that the e-mail should not contain more than 15 MB and/or 50 pages.

More information can be found on the article: Deliver documents by email. This page also contains a number of smart tips when emailing documents to Basecone.

2. Drag & Drop function (Web application)

If you have login of Basecone, you can also upload your files directly in Basecone by selecting one or more files from your computer and drag them to the Drag & Drop tray (see image above). It is also possible to click on the tray-icon and then select one or more files from the folder on your computer. This way you can easily upload up to 100 documents.

When you submit a file in Basecone via the Drag & Drop, you will immediately see the documents after it's uploaded to the application. If the file is not accepted, an immediate message will appear in your screen that the document is not accepted.

3. Basecone Mobile app

A third possibility is that you deliver your documents via the Basecone app. More information about this app can be found on this page here.

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