If a company has multiple journals of the same type (e.g. purchase journals) in the accounting system, this is also available for booking in Basecone.
- You can set a default journal in the journal settings
- If you want to book in a different journal, you can manually change and select another journal in the validation screen
Per company, you can set a default journal code for each journal. And this journal code will be selected as default for each booking.
You can find the journal settings in Basecone for each company by going to
Settings > Administration > Actions (edit) > Settings (tab).
For companies that is linked to Twinfield, it is not possible to set up another journal. The available journals are already shown in Basecone and it is not possible to create multiple journals in Twinfield.
It is only possible to add an additional cash journal - however this is not synchronized from Twinfield. This will need to be manually added in Basecone. You can do this by entering the cash code, click on the plus button, select it as default cash and save it. After the cash journal is saved, select the default journal.
- Exact Online, Unit4 and AccountView
Companies that are linked to accounting system Exact, Unit4 and AccountView can click on the drop down menu to see all the available purchase and sales journals from the accounting system. These are automatically synchronized. When you set a default journal by type, this journal is used as the default journal for all bookings.
When there are no other purchase or sales journals in the accounting system, you will not have the option to select another journal code in Basecone.
If there is another different journal type available for a company, you can change this and select it as the default purchase/sales account on this setting.
When other journal types are not available for selection, control the followings:
- Control the synchronisation status of this company if it's successful and;
- Control if the synchronsation user has the correct permission rights to this company in Exact
How to select another journal type in the booking screen
The saved default journal will be selected in the booking screen after a document is tagged. When you want to book in another journal, you can manually select another journal in the booking screen if available. The invoice will then be booked in the selected journal. (If you are not able to change the journal and is grayed out, this is because there is only one journal type. You will see this between the tag given and the comment box).
📌 Important note
The journal displayed in the booking screen is selected at the time of tagging. If the default journal is changed after the document was tagged, this change is not applied and will need to be manually adjusted in the booking screen. When tagging new invoices, it will automatically assign it to the "new" default purchase/sales journal type.