If a company has multiple journals of the same type (e.g. purchase journals) in the accounting system, this is also available for booking in Basecone.
You can set a default journal in the journal settings
If you want to book in a different journal, you can manually change and select another journal in the validation screen
Per company, you can set a default journal code for each journal. And this journal code will be selected as default for each booking.
You can find the journal settings in Basecone for each company by going to
Settings > Administration > Actions (edit) > Settings (tab).
In the settings of a Twinfield administration, it is possible to set up a different purchase and general journal. These diaries are synchronized from Twinfield.
It is also possible to add multiple sales and cash journals. Sales journals are synchronized, but cash journals are not yet. You can add this by entering the code from the cash journal and then clicking the plus button. You can then select a default diary.
📌 Use only capital letters for the diary code.
Exact Online, Boekhoudgemak & Multivers and AccountView
Companies that are linked to accounting system Exact, Boekhoudgemak & Multivers and AccountView can click on the drop down menu to see all the available purchase and sales journals from the accounting system. These are automatically synchronized. When you set a default journal by type, this journal is used as the default journal for all bookings.
When there are no other purchase or sales journals in the accounting system, you will not have the option to select another journal code in Basecone.
If there is another different journal type available for a company, you can change this and select it as the default purchase/sales account on this setting.
When other journal types are not available for selection, control the followings:
Control the synchronisation status of this company if it's successful and;
Control if the synchronsation user has the correct permission rights to this company in Exact
How to select another journal type in the booking screen
The saved default journal will be selected in the booking screen after a document is tagged. When you want to book in another journal, you can manually select another journal in the booking screen if available. The invoice will then be booked in the selected journal. (If you are not able to change the journal and is grayed out, this is because there is only one journal type. You will see this between the tag given and the comment box).
📌 Important note
The journal displayed in the booking screen is selected at the time of tagging. If the default journal is changed after the document was tagged, this change is not applied and will need to be manually adjusted in the booking screen. When tagging new invoices, it will automatically assign it to the "new" default purchase/sales journal type.