In this article, you will find the following information:

📌 Only users with the role of Accountant and SME Accountant have access to the validation overview.

In the validation overview, you will see all documents that are ready for booking. By applying the available columns and filters, you can get a better overview of the documents to be booked.

By clicking the function on the top right Configure Columns, you can select which columns you would like to see in the overview. A minimum of 9 columns can be selected. The status, total, relationship, and ledger columns are selected by default.

You can change the order of the columns by dragging them to the left or right.

The selected columns are saved on a browser level, not per user settings. This means that when you are logged in with the same user on the same computer and browser, the columns are saved. However, if you use another browser or log in to another computer, you will need to re-apply the columns.

It is possible to sort the documents by, for example, status or amount ascending or descending. This allows you to determine the order in which the documents appear in the booking screen. Documents can be sorted by using the available filters. The sorting functions are shown with arrows. You can sort your documents using one of the following columns: status, tag, journal type, invoice date, period, invoice number, total, relation, account code. For more information about the sorting of documents, click on this link.

After sorting, select the first line and then Details.

📌 If you sort the column relation, it will also sort by creditor or debtor number.

When you open the validation screen, the top invoice will automatically be opened. If you click another line, another invoice will be displayed. When the invoice is shown, a number of columns will be hidden. However, the booking details in these columns are visible next to the invoice image. Or you can minimize the invoice image by clicking on the arrow >> to view all the booking details.

In the first column of the validation overview you can see the status of a transaction. The status is shown by means of a color. You can sort to group the transactions with the same color and, for example, enable status green above.

There are 3 colors:

To use the bulk-booking feature optimally, it is crucial that the creditors and debtors' detail card are fully filled in for recognition and posting rules have been saved. In other words, make sure that the recognition of Basecone is used as well as possible. 

By selecting multiple documents, it is possible to book all the selected documents in one time. This can be done by holding down the Shift or Ctrl key, then you can select multiple documents. You can select a total of 10 documents and book at the same time by clicking the Book button at the top of the screen.

If a particular creditor is always recognized correctly, then it may be useful to sort by relation. All invoices from this creditor can then be easily booked.

If you have selected multiple documents for booking, Basecone will process all documents if possible. However, if the document cannot be booked, an error message will appear on the screen after you click book.

Example: if the supplier/client is not selected, you will get an error message.

If a document or invoice could not be booked, this will be shown with a red exclamation mark after the validation. If an error message appear in the validation overview, you can adjust the booking in the booking screen by clicking on the Details button, this will redirect you to the booking screen where you can manually adjust the booking details and then book it.

Multiple documents can also be possible to rejected at once by pressing the shift key to select multiple documents. You can select a total of 5 documents and reject them at the same time by clicking the reject button.
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